Comments on: Social Media Entrepreneurs Workout 4: Exercise Control Of Email http://suitcaseentrepreneur.com/entrepreneurs/social-media-entrepreneurs-workout-4-exercise-control-of-email/ Creative ways to run your business from anywhere Tue, 07 Feb 2012 23:32:12 +0000 hourly 1 http://wordpress.org/?v=3.2 By: Business Email Newsletters | Email Marketing http://suitcaseentrepreneur.com/entrepreneurs/social-media-entrepreneurs-workout-4-exercise-control-of-email/comment-page-1/#comment-6879 Business Email Newsletters | Email Marketing Mon, 31 Oct 2011 06:48:48 +0000 http://womanzworld.com/?p=1718#comment-6879 [...] is: what is the worst thing that could happen if I throw this out. There is a wonderful book by a Business owner called ricardo Semmler who describes how they sold $35000 worth of filing cabinets in the mid [...] [...] is: what is the worst thing that could happen if I throw this out. There is a wonderful book by a Business owner called ricardo Semmler who describes how they sold $35000 worth of filing cabinets in the mid [...]

]]> By: Melita Starkweather http://suitcaseentrepreneur.com/entrepreneurs/social-media-entrepreneurs-workout-4-exercise-control-of-email/comment-page-1/#comment-811 Melita Starkweather Wed, 12 May 2010 21:42:21 +0000 http://womanzworld.com/?p=1718#comment-811 Very interesting blog post thank you for sharing I have added your blog to my bookmarks and will be back :) By the way this is off subject but I really like your web page layout. Very interesting blog post thank you for sharing I have added your blog to my bookmarks and will be back :) By the way this is off subject but I really like your web page layout.

]]> By: Natalie http://suitcaseentrepreneur.com/entrepreneurs/social-media-entrepreneurs-workout-4-exercise-control-of-email/comment-page-1/#comment-346 Natalie Sun, 21 Mar 2010 17:32:27 +0000 http://womanzworld.com/?p=1718#comment-346 Hi Theresa Great point, turning it off is definitely one sure fire tactic to focus on getting more important tasks done! I also think going in with a mindset of `I will deal with my emails in a 30 minute time slot' tends to make you work more effectively and smartly to get through them. Otherwise I think we all have a tendency to just let the inbox consume us all day. I like that people have systems and tactics that work for them and are sharing them with us. Natalie Hi Theresa

Great point, turning it off is definitely one sure fire tactic to focus on getting more important tasks done! I also think going in with a mindset of `I will deal with my emails in a 30 minute time slot’ tends to make you work more effectively and smartly to get through them. Otherwise I think we all have a tendency to just let the inbox consume us all day.

I like that people have systems and tactics that work for them and are sharing them with us.

Natalie

]]> By: Theresa Bradley-Banta http://suitcaseentrepreneur.com/entrepreneurs/social-media-entrepreneurs-workout-4-exercise-control-of-email/comment-page-1/#comment-314 Theresa Bradley-Banta Wed, 17 Mar 2010 16:49:00 +0000 http://womanzworld.com/?p=1718#comment-314 Thank you for a great article. It helps to be reminded occasionally of who is in charge... me, or the email? I have a "later gator" file for those emails that do not need immediate attention or that do need saved, but for a ltd. time (such as online order receipts, etc.). Another tip on email? Just turn it off! There's nothing mere irritating for me than to get sucked into email when I meant to visit briefly. Appreciate the article! Theresa Bradley-Banta Thank you for a great article. It helps to be reminded occasionally of who is in charge… me, or the email? I have a “later gator” file for those emails that do not need immediate attention or that do need saved, but for a ltd. time (such as online order receipts, etc.). Another tip on email? Just turn it off! There’s nothing mere irritating for me than to get sucked into email when I meant to visit briefly.

Appreciate the article!
Theresa Bradley-Banta

]]> By: roland hanekroot http://suitcaseentrepreneur.com/entrepreneurs/social-media-entrepreneurs-workout-4-exercise-control-of-email/comment-page-1/#comment-309 roland hanekroot Wed, 17 Mar 2010 02:16:51 +0000 http://womanzworld.com/?p=1718#comment-309 by the way...great ideas in your artcile about action folders etc....another nice idea I used for a while and some of my clients find really helpful is one I picked up from someone i did some work for a while ago...he suggested creating a folder called "halfway to the bin" for all that stuff you'd like to chuck out but not totally sure you can actually painlessly throw out...and then you could set an auto delete function for everything in that folder that is 3 months old for example...so you put stuff there....and if you haven't needed it for 3 months it probably means you can chuck it safely. Oh and another great question to ask is: what is the worst thing that could happen if I throw this out? There is a wonderful book by a business owner called ricardo Semmler who describes how they sold $35000 worth of filing cabinets in the mid eighties when they closed the company for an afternoon and the whole workforce went through all of their document storages and rigorously asked themselves the question: what is the worst thing that can happen if we chuck this... Most of the time, the document (email) is accessible elsewhere, you have it double up or triple or quadruple, or it isn't actually all that important or you can recreate it at the touch of a button... Myself I use my delete and autoarchive system in outlook. I have my delete box set to "autoarchive on 3 months" and autoarchiving sends deleted files after 3 months into my backup archive...and it clears out after another 6 months... so when I chuck something I can actually still access it for 9 months...that is safe enough for me. Oh and don't forget...all those emails that go to and fro between you and someone...every time the email is sent it sends the whole thread of the conversation ...so you only need to keep the last email and you can usually chuck every email with the same subject to the same person... cheers roland hanekroot www.newperspectives.com.au by the way…great ideas in your artcile about action folders etc….another nice idea I used for a while and some of my clients find really helpful is one I picked up from someone i did some work for a while ago…he suggested creating a folder called “halfway to the bin” for all that stuff you’d like to chuck out but not totally sure you can actually painlessly throw out…and then you could set an auto delete function for everything in that folder that is 3 months old for example…so you put stuff there….and if you haven’t needed it for 3 months it probably means you can chuck it safely.

Oh and another great question to ask is: what is the worst thing that could happen if I throw this out? There is a wonderful book by a business owner called ricardo Semmler who describes how they sold $35000 worth of filing cabinets in the mid eighties when they closed the company for an afternoon and the whole workforce went through all of their document storages and rigorously asked themselves the question: what is the worst thing that can happen if we chuck this… Most of the time, the document (email) is accessible elsewhere, you have it double up or triple or quadruple, or it isn’t actually all that important or you can recreate it at the touch of a button…

Myself I use my delete and autoarchive system in outlook.
I have my delete box set to “autoarchive on 3 months” and autoarchiving sends deleted files after 3 months into my backup archive…and it clears out after another 6 months… so when I chuck something I can actually still access it for 9 months…that is safe enough for me.

Oh and don’t forget…all those emails that go to and fro between you and someone…every time the email is sent it sends the whole thread of the conversation …so you only need to keep the last email and you can usually chuck every email with the same subject to the same person…

cheers
roland hanekroot
http://www.newperspectives.com.au

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